Conexus Food Solutions

Invoicing Clerk

N.A Trading Company - Los Angeles, CA - Full Time

Salary:$20.00 - $23.00 Hourly
Schedule: 5 Day Work Week
Site Address: 6021 S. Malt Avenue Commerce, CA 90040

 

Who We Are

Established in 1986, N.A. Trading Company has steadily grown to become one of the premier Asian food importers/distributors in the Los Angeles area. N.A. Trading Company imports products mainly from Thailand, Vietnam, Taiwan, Hong Kong, and China; with several thousand different SKUs under well-known labels such as Chaokoh, FOCO, Aroy-D, Pantainorasingh, and our own Three Deer Brand.
Most popular items include : jasmine rice, canned coconut beverages, coconut milk, ready to cook noodles, mung bean and frozen durian. 

What You'll Do

The Invoicing Clerk is responsible for accurately preparing, processing, and distributing customer invoices while ensuring billing information is complete and correct. This position works closely with Accounting, Sales, Warehouse, Customer Service and
 Logistics to ensure timely invoicing, resolve discrepancies, and maintain accurate financial records. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced distribution environment.


Essential Duties & Responsibilities

  • Generate, review, and process customer invoices accurately and in a timely manner.
  • Verify pricing, quantities, discounts, freight charges, taxes, and other billing information prior to invoicing.
  • Review sales orders, shipping documents, proof of deliveries (PODs), and purchase orders to ensure invoice accuracy.
  • Resolve invoice discrepancies by working with Sales, Customer Service, Warehouse, Logistics, and Accounting teams.
  • Process invoice corrections, credit memos, debit memos, and billing adjustments as needed.
  • Ensure invoices are distributed to customers according to required timelines and customer specifications.
  • Maintain accurate electronic and paper invoice records.
  • Assist with month-end closing activities by ensuring all invoices are processed and reconciled.
  • Research customer billing inquiries and provide timely resolutions.
  • Monitor outstanding invoicing issues and escalate concerns when necessary.
  • Support accounts receivable by providing invoice documentation and assisting with payment inquiries.
  • Maintain confidentiality of financial and customer information.
  • Assist with filing, reporting, and other accounting administrative duties.
  • Support other accounting and finance functions as assigned.
Qualifications
  • High school diploma or equivalent required; Associate's degree in Accounting, Finance, or Business preferred.
  • Minimum 1–3 years of invoicing, billing, accounting, or administrative experience.
  • Experience in food distribution, logistics, or wholesale distribution is preferred.
  • Strong understanding of invoicing and billing procedures.
  • Excellent attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Ability to prioritize multiple tasks while meeting deadlines.
  • Strong written and verbal communication skills.
  • Ability to work independently and collaboratively across departments.
  • Technical Skills
  • Proficiency in Microsoft Excel, Outlook, and Microsoft Office Suite.
  • Experience with ERP systems (such as NetSuite, SAP, Microsoft Dynamics, Odoo, or similar) preferred.
  • Experience with accounting software and electronic invoicing systems.
  • Comfortable learning new software and business systems.
Apply: Invoicing Clerk
* Required fields
First name*
Last name*
Email address*
Location
Phone number*
Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

Are you legally authorized to work in the US?*
Will you, now or in the future, require sponsorship for work authorization, a work visa, or permanent residence from our company, including sponsorship for a change of status (such as F-1, OPT/CPT,H-1B, TN, L-1) or change of employer?*
If you answered yes, to either of the above questions, please specify.
Please type n/a if you answered no to both questions.*
Can you commute to 6021 S Malt Ave, Commerce, CA 90040 Monday - Friday?*
How many years of experience do you have reviewing check and ACH payments to vendors and post expenses based on GAAP principles?*
Do you have experience matching vendor invoice, bill of lading and purchasing orders?*
What are your salary range expectations?*
Are you fluent in Chinese/ Mandarin?*
Do you have accrual or cash basis experience?*
If you were referred by an employee, please provide their name and phone number.*
Do you have any relatives currently employed by this company? If yes, please provide their name and relationship to you.*
The following questions are entirely optional.
To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity
Human Check*